Midtfjord Agro Goes Digital to Simplify Invoice Handling
“You have no overview without it.” That was the deciding factor for Midtfjord Agro when they finally chose to implement Document Capture, a digital tool they had been eyeing for years.
A Long-Awaited Digital Leap
Back in 2018, Midtfjord Agro took a big step in their digital journey by implementing Document Capture—an add-on for DSM that helps automate document management. It was a long-considered decision, finally brought to life when owner Casper Larsen took over the company in 2017.
We spoke with Birgit Henningsen, who works in purchasing, warehouse, and finance at Midtfjord Agro, about how the solution has made a real difference in their daily operations. From regaining control over invoice flows to freeing up time for more important tasks, the transition to a digital workflow has improved efficiency across the entire organisation.
"You have no overview without it. After holidays, I might return to 100 invoices and have no idea which were overdue. With Document Capture, I can filter by due date and focus on the 20 that matter. That’s a huge relief."
One Click to Overview
Before digitising, everything from approval to payment had to be handled manually. It was slow, stressful, and easy to fall behind—especially after time off.
Now, invoices are scanned, digitally approved, and accessible across the organisation. The result? Faster response times, less stress, and smoother workflows for everyone—not just accounting.
Improved Processes Across the Organisation
The benefits go beyond finance. Document Capture links purchase and sales orders, which reduces manual errors and improves data accuracy across departments.
“Before, we had to dig through paper trails to find invoice info. Now, colleagues can open a purchase invoice and check whether the latest parts have arrived—super helpful for setting the right sales prices.”
More Time, Better Use of Resources
With fewer paper tasks, staff can focus on what matters—like servicing customers, keeping the store tidy, or counting inventory.
“We were never afraid that going digital meant cutting jobs. If anything, we needed more hands. Document Capture freed up time so we could focus on other tasks—like cleaning, counting, and maintaining the store.”
“There were 100 invoices and no structure. But if 80 should’ve been paid already, you’re hopelessly behind. Now we can actually plan ahead.”
A Digital Archive That Works Like a Catalogue
With Document Capture, Midtfjord Agro also gained a powerful archive tool. Invoices, specs, prices, suppliers—it’s all searchable in one place.
“I use it to look up invoice info, specs, sellers, prices—everything. If we bought a spare part two years ago, I can pull up the supplier, salesperson, and order in seconds. It saves so much time.”
Ready for the Future
For Midtfjord Agro, going digital wasn’t just about efficiency. It was also about staying ahead of evolving requirements.
“Digital finance is becoming mandatory across the EU. I’m glad we were already ahead of the game.”
What Is Document Capture?
Document Capture is a DSM add-on by Continia that automates invoice handling—from scanning and registering documents to approval, posting, and archiving. It makes your workflows faster, reduces errors, and saves hours of manual work.
Read more about Document Capture →
Facts about Midtfjord Agro
- Founded: 2005 (merger of two dealerships in Løgstør, Denmark)
- Employees: 22 Industry: Agricultural machinery and equipment
- Brands carried: Deutz-Fahr, Kuhn, Stihl, Polaris, Ferris, Simplicity
- Sales channels: Retail store and spare parts sales
- Website: midtfjordagro.dk
